Auditing
Former Texas College of Osteopathic Medicine (TCOM) students wishing to audit a course must obtain permission from the Dean of TCOM. Former TCOM students wishing to observe in a laboratory must obtain permission from course director. Persons who have never been enrolled in TCOM may not audit any TCOM course, unless they are given permission by the Associate Dean of Academic Affairs or the Dean of TCOM.
Examinations
Administration
Examinations will be given at the time and date established by the Associate Dean for Academic Affairs and/or his/her designee. Students must be seated in their designated seats prior to the published examination time. Testing and Evaluation Services shall be responsible for identifying those students late for seating. Testing and Evaluation Services shall report all late students to the Chair of Medical Education and/or his/her designee immediately following the examination. Students found out of compliance with this procedure will be subject to disciplinary action. Students who arrive late to an examination will receive no additional time to take the examination. They will be required to stop taking the examination at the published stop time. For the first late arrival to an examination in a semester, a student will lose 10% of the total number or raw points on the exam. After the first late arrival to an examination in a semester, a student will receive a 0 (zero) % for any subsequent examinations to which he/she arrives late in that semester. Students who receive testing accommodations will have an examination start and stop time determined by the Center for Academic Performance (CAP).
Secure Testing Policy
Testing services will provide proctors for examinations. Examinations will be taken on computer via ExamSoft to assure security of the exams. Quizzes will be taken on computer or iPads via ExamSoft. Students will not be allowed to use electronics during exams or quizzes. Electronic devices will not be allowed out during reviews of exams or quizzes. Having electronic devices out during reviews can result in a non-professional conduct report.
Students when taking an exam or quiz receive a cover page that allows them to:
- Acknowledge awareness that testing materials are owned by or licensed to the college and that any form of copying of these materials is prohibited
- Acknowledge that they will not reproduce testing materials without the expressed consent of the college
- Acknowledge that they will not distribute, or communicate in any form, to students at other medical schools or to any other persons
- The college will take any reasonable action to ensure the security of testing materials
- All faculty, staff and students are responsible for providing disclosure to the Office of Student Affairs for any known violation of this procedure
Make-Up Examinations
Students may request approval to make up course exams missed due to an approved absence, if sanctioned by the Chair of Medical Education and/or his/her designee.
- Requests based on an excused absence, including observance of a religious holy day, must be submitted to the Chair of Medical Education and/or his/her designee at least five (5) days before the date of the regularly scheduled exam
- Requests for absence due to illness or injury must be supported by documentation from a licensed health care provider that specifies the date the medical leave begins, the date the medical leave ends, and whether any or no restrictions to activities are present
- Documentation for extraordinary absences will be reviewed and approved on a case-by-case basis by the Chair of Medical Education and/or his designee
- Significant family issues
- HSC Representative to meeting or presenting abstract or poster at meeting
- Student must be passing with 80% or better in all courses to be approved
Make-up exams may be scheduled prior to or after a regularly scheduled exam. The time and date for a make-up exam will be determined by the Chair of Medical Education and/or his/her designee and Testing and Evaluation Services.
Students missing a regularly scheduled exam due to a religious holy day will be subject to UNTHSC Policy 07.103 (Absence for Religious Holiday). In all other cases, students may take a maximum of two (2) make-up exams in a semester, or three in one year, without penalty. Any additional make-up exams will result in a reduction of 10% of the total number of raw points on the exam.
Students who miss a course examination without an approved absence or documented illness will not be permitted to take a make-up exam and will receive a 0% (zero) grade for the examination.
Failed Examinations
Any student who fails an examination will be contacted by CAP for academic counseling. Students may also be contacted by the curriculum director, course director, associate dean, advisory college director, or the clerkship program director for academic counseling. Failure to respond to a request for a meeting for academic counseling by the deadline stated will result in a non-professional conduct report.
Academic Probation
Students failing any course will be placed on academic probation. Students deemed to be performing at a level that places them at academic risk for failure may be placed on academic probation at the discretion of the Associate Dean for Academic Affairs. A student on academic probation may not hold any appointed or elected office at TCOM. A student on academic probation may appeal to the Dean of TCOM for removal from probation.
Re-Enrollment
Re-admission for students withdrawing in good academic standing is not assured unless it is part of the final decision and/or agreement made by the withdrawing student and the Dean of TCOM. Students granted re-admission following withdrawal in good academic standing will be allowed to re-enter at the beginning of an academic year and must register for all courses scheduled during the academic year of their withdrawal, including those previously completed and passed, unless otherwise stipulated in the agreement.
Students who are placed on leave of absence, while not in good academic standing, may re-enroll at the beginning of the next academic year, if recommended by the Student Performance Committee and the Associate Dean of Academic Affairs. If permitted, the students will re-enroll in the academic year from which he/she withdrew.
Dismissal
Dismissal from TCOM may be recommended if:
- A student fails the same course twice or fails any course in a repeated year
- A student exceeds the two-year limit for completing one academic course or the six-year limit for completing requirements for graduation, exclusive of a leave of absence or withdrawal in good standing
- A student has not demonstrated continued academic progress
- A student has not passed COMLEX Level 1, COMLEX Level 2-CE, or COMLEX Level 2-PE after three attempts of any one part
Matters of student misconduct are addressed through the Code of Conduct and students engaging in conduct in violation of the Code may be subject to sanctions up to and including dismissal.
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