See Examination Administration Catalog Addendum effective September 24, 2020
Examination Administration
Examinations and quizzes will be given at the time and date established by the Senior Associate Dean for Academic Affairs and/or his/her designee.
- Students must be seated in their designated seats prior to the published examination time.
- Students who receive testing accommodations will have an examination start and stop time determined by the Center for Academic Performance (CAP), this will also apply to quizzes when they are administered by CAP.
- Testing and Evaluation Services shall be responsible for identifying those students late for seating. Testing and Evaluation Services shall report all late students to the Senior Associate Dean for Academic Affairs and/or his/her designee immediately following the examination.
- Students who arrive late to an examination will receive no additional time to take the examination. They will be required to stop taking the examination at the published stop time.
- Students found out of compliance with this procedure may be subject to disciplinary action including loss of examination points. Students should consult the course syllabus for additional information.
- For the first late arrival to a pre-clinical curriculum examination/quiz in a semester, a student will lose 10% of the total number of raw points on the exam/quiz. If this adjustment happens to contribute to a course grade that falls below the pass/fail cut score for the course, the student’s grade may be adjusted to the passing cut score. The Senior Associate Dean for Academic Affairs or his/her designee reserves the right to excuse the 10% penalty.
- For the second late arrive to a pre-clinical curriculum examination/quiz in a semester, a student will lose 20% of the total number of raw points on the exam/quiz. If this adjustment happens to contribute to a course grade that falls below the pass/fail cut score for the course, the student’s grade may be adjusted to the passing cut score. The Senior Associate Dean for Academic Affairs or his/her designee reserves the right to excuse the 20% penalty.
- For the third and subsequent late arrival to a pre-clinical curriculum examination/quiz in a semester, a student will lose 30% of the total number of raw points on the exam/quiz. If this adjustment happens to contribute to a course grade that falls below the pass/fail cut score for the course, the student’s grade may be adjusted to the passing cut score. The Senior Associate Dean for Academic Affairs or his/her designee reserves the right to excuse the 30% penalty.
- After the first late arrival to a pre-clinical curriculum examination/quiz in a semester, a student will receive a 0 (zero) for any subsequent examinations/quizzes to which he/she arrives late in that semester. Course failures that result from such repeated occurrences will not be adjusted.
- Following completion/submission of a pre-clinical curriculum quiz, students will have 2 business hours in which to upload the quiz. If the quiz is not uploaded on time, the student will lose 10% of the total number of raw points on the quiz. Subsequent quizzes that are uploaded late will have points deducted similarly to a late arrival as discussed above.
- Late/missed examination procedures during clinical clerkships will be outlined in clerkship syllabi.
- Students who are tardy to multiple mandatory exams and/or quizzes may be reported for professionalism concerns to the Senior Associate Dean for Academic Affairs or his/her designee.
Make-up Examinations
Students are expected to take course exams on the date and time established by the course director or on the course syllabus. In extraordinary circumstances, students may be approved to take make‐up exams on an alternate date or time at the discretion of the Senior Associate Dean for Academic Affairs and/or his/her designee.
Requests based on an excused absence, including observance of a religious holy day UNTHSC Policy 07.103 (Absence for Religious Holy Day), must be submitted to the Senior Associate Dean for Academic Affairs and/or his/her designee at least five (5) days before the date of the regularly scheduled exam.
Requests for absence due to illness or injury must be supported by documentation from a licensed health care provider that specifies the date the medical leave begins, the date the medical leave ends, and whether any restrictions to activities are present.
Documentation for extraordinary absences will be reviewed and approved on a case-by-case basis by the Senior Associate Dean for Academic Affairs and/or his designee.
Make-up exams may be scheduled prior to or after a regularly scheduled exam. The time and date for a make-up exam will be determined by the Senior Associate Dean for Academic Affairs and/or his/her designee and Testing and Evaluation Services.
Students missing a regularly scheduled exam due to a religious holy day will be subject to UNTHSC Policy 07.103 (Absence for Religious Holy Day). In all other cases, students may take a maximum of two (2) make-up exams in a semester, or three (3) in one year, without penalty. Any additional make-up exams will result in a reduction of 10% of the total number of raw points on the exam.
Students who miss a course examination without an approved absence or documented illness will not be permitted to take a make-up exam and will receive a 0% (zero) grade for the examination.
National Board Examinations
All students are required to take and pass COMLEX I, COMLEX II-CE, and COMLEX II-PE in order to graduate. Students who do not pass COMLEX I, COMLEX II-CE or COMLEX II-PE must appear before the SPC. The SPC may recommend academic leave to enable preparation for re-examination. Otherwise, students will continue in the degree program on a provisional basis pending results of the re-examination. A student who does not achieve a passing score as determined by the NBOME on any part within three attempts may be dismissed from the DO degree program.
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